Requisition ID4842Office CountryMoroccoOffice CityCasablancaDivisionBankingDept. / Bus. GroupSouthern & Eastern MediterraneanBusiness UnitSEMED - Casablanca (Morocco)Contract TypeRegularContract LengthPosting End Date18/04/2017
The Assistant provides comprehensive high quality secretarial support to the Country Director and some bankers and also works in cooperation with service providers (travel agencies, courier companies, etc.) and other administrative staff.
The Assistant provides administrative support to the Country Director and some bankers, including travel arrangements and secretarial assistance in project preparation.
Accountabilities & Responsibilities
* Provide secretarial support to the Country Director, including: Managing diary and scheduling meetings in an efficient and autonomous manner, on due course and on a promptly manner
* Managing emails during absence, including screening/prioritising messages and replying on behalf to routine enquiries or forward to appropriate member or members of the team to respond/act upon
* Organising travel arrangements, itineraries and travel packs in a timely and efficient manner and combining flexibility and cost-efficiency
* Processing expense claims relating to travel, hospitality, following up on reimbursement of corporate credit card bills
* Recording business cards into the system; cleaning up the database; making sure that all paper business cards are recorded into the system
* Screening telephone calls, handling queries where possible or passing on calls to appropriate Team members
* Provide secretarial support to RO bankers and HQ visitors: Arranging promptly internal and external meetings, conference calls and logistics of internal events and HQ visits, receiving visitors and managing reception desk
* Organising travel arrangements, itineraries and travel packs as well as visas as required for HQ based staff visiting the RO and for RO bankers in a timely and efficient manner and combining flexibility and cost-efficiency
* Being a key source of secretarial and administrative support to RO bankers.
* Processing RO bankers' claims relating to travel, hospitality, following up on reimbursement of corporate credit card bills
* Providing administrative support in project preparation/ due diligence/ monitoring: updating projects databases and filing project documents, preparation of contract request forms, communication with TC team
* Proof read and draft routine business correspondence for Banker's signature, editing, photocopying, scanning and binding documents;
* Maintaining the filing system to ensure instant retrieval of up-to-date information (Project link)
* OpsCom preparation: video-link organising.
* Assist in the organisation of workshops and seminars, preparing presentations for internal and external meetings;
* Ad-hoc other secretarial and administrative duties when required.
Knowledge, Skills, Experience & Qualifications
Academic Qualifications
* Higher education
* Fluent Arabic, French and English, with excellent written and oral communication skills
Experience/Knowledge
* Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint
* Secretarial and administrative experience essential
* Good organisational skills, proactive and flexible attitude to work essential.
* Ability to prioritise own work and to work on own initiative.
* Good communications skills, including pleasant and efficient telephone manner
* Attention to detail and eye for accuracy
* Ability to cope well under pressure
* Ability to build effective working relationships with clients and colleagues in a multicultural environment
* Conscientious, reliable and flexible with a professional and helpful attitude.
* Strong team player, with the ability to work highly efficiently and cheerfully and to handle simultaneous assignments involving a wide range of bank-wide contacts.
* Willing to work overtime as and wh
Job Details
| Date Posted: | 2017-04-10 |
| Job Location: | Morocco |
| Job Role: | Accounting and Auditing |
| Company Industry: | Banking |
Preferred Candidate
| Career Level: | Entry Level |
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