Umm Al Quwain based Company is looking for a Filipino Administration Officer / PA.
• Maintaining procedures/administrative systems for Development & Planning Department
• Planning and Maintaining office systems, including data management and filing
• Preparing Meeting Agendas and taking minutes of meeting.
• Screening phone calls, enquiries and requests, and handling them when appropriate.
• Meeting and greeting visitors at all levels of seniority.
• Organizing and maintaining diaries and making appointments.
• Dealing with incoming email, faxes and post, often corresponding on behalf of the Department Head.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and presentations.
• Organizing and attending meetings and ensuring the Department Head is well prepared for meetings.
• Liaising with clients, suppliers and other staff.
• Preparing and drafting Project Contracts and letter of acceptance (LOA).
• Maintain projects database of customers, contractor, consultants and suppliers list.
• Arrange and prepare Request for Payment (RFP) and Variation Order (VO) for Contractors, Consultants and Suppliers.
• Maintain list of all department administrative documents and records.
• Track and maintain records of payment schedule and advise the department head of future costs.
• Maintain register for projects schedules and track any delays and milestones.
• Prepare and organize project documents, submittals and required documents to local authorities and organization in order to obtain approvals.
• Maintain an effective log for all incoming and outgoing documents, reports and submittals.
• Prepare and draft request for proposals (RFP) for consultants, contractor and suppliers.
• Maintain a record of all important documents and confidential information for the company’s submittal to local authorities.
• Input all required information for Development module for the Oracle Enterprise Resource Planning (ERP).
• Maintain custody of all project reports and drawings for easy retrieval in case consultant, contractor or local authorities’ requirements.
• Prepare and organize required land/plot documents for customer registration to local authorities.
• Maintain a systematic email archiving for each project for effective and easy retrieval of information.
Job Details
| Date Posted: | 2015-04-12 |
| Job Location: | Umm Al Qaiwain, United Arab Emirates |
| Job Role: | Administration |
| Company Industry: | Real Estate |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Female |
| Nationality: | Philippines |
| Degree: | Bachelor's degree |
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