This would include, but is not limited to, the following:





* Provide secretarial support to the team.

* Manage a heavy travel schedule for the Team (processing visas, hotel bookings, transportation, etc...)

* Responsible for producing high quality presentation work in Word, PowerPoint and Excel.

* Respond to, on behalf of the manager, straightforward correspondence, queries and enquiries within established guidelines.

* Arrange on request: appointments, visits and travel arrangements for the Team and keep their diaries up-to-date.

* Co-ordinate arrangements for a variety of meetings, internally and externally, assembling appropriate material, as required, to ensure the smooth running of these meetings.

* Maintain and update as required, a filing system which ensures that documentation is easily retrievable.

* Handle department needs in coordination with other functions in an organized manner.

* Handle department data with maturity and confidentiality.

* Experienced in self-correspondence in English.

* Responsible for the collection and distribution of mail, faxes, filing and day-to-day general administration duties.

* Process the invoices and ensure timely payment.

* Process Travel Expenses for the team.

* Support other Department Managers as may be required (routine administrative work, occasional travel and T&E's, routine correspondence and communications, follow-up, filing….etc.)

* In this role you will work in close coordination with remote offices in different time zones.









* Advanced computer literacy skills in Word, PowerPoint and Excel.

* Possess excellent administrative and organizational skills.

* Be able to handle a high volume workload with tight deadlines.

* Excellent communication and interpersonal skills.

* Confident and has the ability to deal with all levels in the organization.

* Attentive to details and with excellent follow up skills.

* Excellent written and verbal communication skills in English.

* Strong team player and flexible about working hours.


Job Details






















Date Posted: 2014-06-25
Job Location: United Arab Emirates
Job Role: Administration
Company Industry: Accounting/Auditing


Preferred Candidate










Career Level: Student/Internship


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