- Gives secretarial support to the Department Manager.
- Manages the daily calendar and coordinates scheduled appointments.
- Keeps track of and follows up on all pending and important issues.
- Screens incoming calls and correspondences and responds independently when possible.
- Opens, reads, routes, and distributes incoming mail and other material, and prepares answers to routine letters.
- Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.
- Completes forms in accordance with company procedures.
- Reviews work done by others to check for correct spelling and grammar, ensures that company format are followed.
- Prepares Power Point presentations once the material is prepared
- Prepares meeting’s agenda.
- Records the minutes of all Board meetings as well as the minutes of any committees to which the Secretary is assigned, making sure that all actions are appropriately noted.
- Keeps a record of all policies approved by the Board in the association's policy manual.
- Ensures minutes are distributed to members shortly after each meeting.
- Maintains and establishes an updated filing system and database.
- Prepares confidential correspondences and reports.
- Arranges detailed travel plans, routes, and gathers needed information for travel-related meetings.
Job Details
| Date Posted: | 2014-06-26 |
| Job Location: | Cairo, Egypt |
| Job Role: | Secretarial |
| Company Industry: | Pharmaceutical |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Female |
| Nationality: | Egypt |
| Degree: | Bachelor's degree / higher diploma |
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