- To provide an efficient and responsive administrative, organizational, and logistical service to the CEO, helping him to manage and prioritize his time.
- To handle sales inbound leads/ call new customers/ send business proposals & quotations
- You will be responsible for providing full secretarial assistance to the management team to ensure a high level of service is maintained.
- This position will be of key importance within the organization and the successful candidate must have previous secretarial and administrative experience within a fast-paced customer facing environment.
You will be able to demonstrate the ability to effectively plan and organize your workload and the initiative to resolve issues quickly in an appropriate manner.
- Manage and maintain the CEO's diary and email account. Filter emails, highlight urgent correspondence and print attachments.
- Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
- Respond to emails, dealing with different subject matters related to business operations and business development, etc.
- Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
- Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
- Schedule on behalf of the CEO meetings between him and his direct reports and the committees and groups to which he is a member.
- Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the CEO match his requirements.
- Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
- Ensure the CEO is fully briefed on, or prepared for, any engagements he is involved in.
- Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO. Prepare correspondence on behalf of the CEO, including the drafting of general replies.
- Minute general meetings as required and complete research on behalf of the CEO. Keep and retrieve files. Ensure guests meeting with the CEO are well taken care of.
- Provide a service that is in line with the CEO's work habits and preferences.
- Must be flexible with working hours, and can travel with CEO to outside meetings.
Requirements:
- Minimum 3 years of experience in the same role. Working with MD / Directors / VP, CEO etc.,
- Mail & Letter/Business Proposals/Quotes Drafting Skill
- The candidate should have excellent communication and computer skills (Excel, Typing and Business Correspondences)
Required Languages/Gendre:
- Preferably Arabic <> English speaking Female.
Job Details
| Date Posted: | 2016-08-21 |
| Job Location: | Cairo, Egypt |
| Job Role: | Secretarial |
| Company Industry: | Translation; Advertising; Information Technology |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Female |
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