• devising and maintaining office systems, including data management and filing;
• arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• screening phone calls, enquiries and requests, and handling them when appropriate;
• meeting and greeting visitors at all levels of seniority;
• organising and maintaining diaries and making appointments;
• dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• carrying out background research and presenting findings;
• producing documents, briefing papers, reports and presentations;
• organising and attending meetings and ensuring the manager is well prepared for meetings;
• liaising with clients, suppliers and other staff.
• carrying out specific projects and research;
• Laising with HR Director on staff needs on behalf of the Director
- reading, monitoring and responding to the principal's email,
- answering calls and handling queries,
- preparing correspondence
- liaising with staff, clients, etc.,
- managing the Directors electronic diary,
- booking meetings,
- organising travel and preparing complex travel itineraries,
- writing minutes,
- taking dictation,
- planning, organising and managing events,
- writing reports, executive summaries and newsletters,
- preparing presentations,
- preparing papers for meetings,
- managing and reviewing filing and office systems,
- typing documents,
- sourcing and ordering stationery and office equipment, .
Job Details
| Date Posted: | 2015-04-19 |
| Job Location: | Dubai, United Arab Emirates |
| Job Role: | Secretarial |
| Company Industry: | Financial Services; Banking |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Female |
| Nationality: | Australia; Canada; Great Britain (UK); Ireland; New Zealand; United Kingdom; United States |
| Degree: | Bachelor's degree |
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