- Assure compliance with document control, standards, policies and procedures, highlighting any errors or omissions.
- Create draft documents based on outlines created by others and based on standard templates.
- Ensure appropriate filing of all correspondence and other
documents; and ensure the availability of these documents for future
reference.
- Be responsible for the maintenance and review of document management process.
- Assist in the completion of requirements for banks, auditing, and other required by the department.
- Ensure that the overall activities in the department meet the
requirements of quality management, health and safety, legal
stipulations, environmental policies and general duty of care
- Strive to keep up to date with the latest developments in the
field of departmental administration, and in the field of expertise.
- Arrange and organize files and documents in a categorized manner to facilitate document retrieval.
- Identify incorrect information and cooperate with appropriate personnel to acquire accurate data.
- Check documents for duplications received from different divisions, and request for missing documents.
- Develop and maintain records and logs of document retrievals, updates, distributions, and removals.
- Monitor and follow-up on controlled documents for review and approval from appropriate personnel.
- Control the distribution of information, documents, and new
releases, and manage the destruction and retrieval of controlled
documents.
- Abide with document controlling quality standards and regulatory requirements.
- Provide security and protection for all controlled documents, to ensure safety of vital information.
- Stay up-to-date with the latest development in process improvement of document controlling.
- The incumbent will undertake any such related duties or responsibilities as directed.
- Ensure high standards of confidentiality to safeguard any sensitive information.
Job Details
| Date Posted: | 2015-04-13 |
| Job Location: | Doha, Qatar |
| Job Role: | Administration |
| Company Industry: | Construction/Civil Engineering |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor's degree |
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