Objective:
To do daily processing of Contract Management System, Preparation of Letters to Bank, and other routing works of Payable Section including month end closing entries by following KPI, submit all required details to management and strictly adhered to company policy.
Roles & Responsibilities:
• The daily routing works such as receiving of supplier invoices, check the status of invoices whether PO or contract is available for those received invoices, log all such invoice in excel control sheet in order to monitor the KPI from supplier’s delivery date to payment.
• Send those invoices to concerned department secretary for the approval from concerned authorities, follow up with concerned department secretary to return the invoices with adequate approval, upon receipt invoices with approval will log in excel control sheet the date of receipt in finance for monitor the KPI of payment process since invoice received till fund released.
• Preparing of the BPV including cheques (Manual cheques and system cheques) (Bank payment voucher).
• Enter the local suppliers invoices in Oracle system and forward to co-worker who responsible to approve in system.
• Ensure that all MOC cheque sends to Bank for certification and follow up with concerned messenger to get within stipulated time to send such certified cheque to MOC for new connection and also for renewal connection.
• Upon receiving of MOC certified cheques from Bank immediately inform the messenger to take the cheques to MOC to avoid the laps in days to renew the MOC clearance certificate.
• Ensuring all manual cheque to employees for salary are processing and paying immediately received the employee’s list from payroll section.
• Monthly payment to concerned suppliers and Govt: bodies on behalf of employees that monthly installment deducted from employees salary.
• Take signature from Authorized signatories for Transfer Letter and Cheques. When it singed inform the Supplier/Requester to collect the cheque.
• For Transfer Letters, make sure to send the original to bank through messenger and confirm the bank acceptance in the copy of transfer. If there is any request from supplier, scan and send the Bank acceptance letter copy along with advice letter to supplier.
• Proper filing and labeling of supplier invoices for future reference.
• Month end closing entries in Oracle.
• Other works entrusted by Supervisor as when required.
Reports.
• Providing the various reports pertaining to payable when superiors are requesting.
Job Details
| Date Posted: | 2015-04-06 |
| Job Location: | Kuwait |
| Job Role: | Accounting/Banking/Finance |
| Company Industry: | Internet/E-commerce |
Preferred Candidate
| Career Level: | Entry Level |
| Degree: | Bachelor's degree |
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