ADMINISTRATIVE ASSISTANT:
Outgoing, well organized, proactive Administrative Assistant with Good Problem solving and communication skills to work on a project with General Manager and his small team. Provides a wide variety of moderately complex administrative services in an efficient and effective manner. Assist in the administration of projects and processes
MAIN DUTIES
• Manages and Maintains the General Manager’s diary and e-mail account and filters e-mails, Highlights urgent correspondence and prints attachments.
• Ensures busy diaries commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems
• Coordinates GM’s calendar’, appointments, conference calls, papers and travel arrangements
• Provides a comprehensives secretarial and administration service to the general Manager across the range of his work
• Schedule debriefing meeting between staff and GM so follow-up action can be implemented
BROAD DUTIES
• Performs administrative duties such as typing, answering phones, copying, faxing filing and report preparation
• Performs administrative duties such as typing, answering phones, copying, faxing filing and report preparation
• Coordinates mailings and distribution of information
• Helps team in preparing and producing marketing and PR documents as per GM Request
• Coordinates the execution of proposal material and agreements including but not limited to organizing collating, binding, etc. as
• Writes down and circulates reports and minutes of meeting to concerned stakeholders (team members or external associates)
• Helps in communication partner companies and sponsors
• Helps financial department in processing invoices for partner companies and sponsors upon GM request
• Provides back up coverage for other area’s as needed
• Handles any other miscellaneous duties as requested by GM
EDUCATION
• BA in Translation, Documentation Management or Business Administration
KOWLEDGE, SKILLS AND EXPERIENCE
• Min 5 years of experience in the related fields
• Proficient in Microsoft Word, PowerPoint, and Outlook software
• Computer literacy in Adobe (InDesign, Illustrator, Photoshop and Acrobat) is a plus
• Good proof reading and editing skills
• Effective verbal and written communication skills
• Ability to work in a team environment
• Excellent interpersonal skills and Proficient in Microsoft Word, PowerPoint, and Outlook software
• Computer literacy in Adobe (InDesign, Illustrator, Photoshop and Acrobat) is a plus
• Good proof reading and editing skills
• Effective verbal and written communication skills
• Ability to work in a team environment
• Excellent interpersonal skills and organizational skills
• Must be detail oriented to ensure accurate deliverables, and able to take initiative to meet deadlines
Proficiency in French and English + Arabic Typing
Job Details
| Date Posted: | 2014-06-20 |
| Job Location: | Beirut, Lebanon |
| Job Role: | Administration |
| Company Industry: | Other |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Female |
| Degree: | Bachelor's degree / higher diploma |
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