Complete responsibility for the Country Vice President’s (CVP) office, Middle East Region, with responsibility for a range of administrative functions. The position is required to work with strict confidentiality, discretion and limited supervision. Work with minimum or zero supervision towards performing a variety of highly confidential duties which calls for significant latitude for independence. Execute a broad range of administrative and facilitative responsibilities and have the skill set, sensitivities, acumen, demeanor and composure to be a worthy representative of the highest office of the company in Middle East.
Your key responsibilities will be:
Office of the President
• Maximize the Executive’s work schedule by maintaining a dynamic business and personal calendar… meetings, events, visits and visitors in a multi time-zones scenario
• Manage internal meetings including one on ones with staff and core team reviews and reports. Keep the CVP updated of changes and or requests for meetings
• Compose correspondence for and on behalf of the CVP and perform all related duties as required
• Have the maturity to appreciate the level of contact and be able to maintain suitable style, content and presentation
• Complete responsibility for Executive office visitors
• Business itineraries, external meetings, internal events and social agenda with related logistics and communication
• Prepare for, support and maintain various meetings with related filing and paperwork requirements
• Preparation of material for President’s office presentations, inclusive of collation of data, creation of slides and execution at business meetings followed by archiving
• Prepare a wide range of confidential reports, correspondence, memos, minutes, agendas or other documents, and coordinate action that needs to be taken in relation to these
• Control and manage itineraries for the CVP for business and personal travel. Ticketing, hotel, local transportation and meeting schedules
• Preparation of expense accounts and business expenses of President and extended team in a timely manner and ensure follow through with reimbursements and filing
• Respond to audit questions through closure
• Maintain an updated ‘Contacts’ file for the President; manage business card files and ensure timely mailing - both internal and external -- on key events that warrant special communications
• Telephone management at President’s office. Ensure all phones are answered or appropriate arrangements are in place for systematic retrieval of messages and closure
• Anticipate and prepare material required for conferences, meetings, internal reviews, Executive briefings, candidate interviews and scheduled telephone and conference calls
• Provides assistance to maintain Shared folders and SharePoint site as needed for the department
• Provides assistance to collect, compile and maintain data/information on action items, matters requiring follow-up, and provide visibility of status to stakeholders
• Respond to changing business needs when required
External/Internal Relationship Management
• Cultivate and maintain good working relationships with external offices, Private Secretaries and Executive Assistants of the most senior industry leaders, Chambers of Commerce, US Embassy, organizations and key ministries in the Government
• Build & maintain network with EOA’s of senior customer, industry and Government stakeholders across Middle East
• Effectively working with Boeing International team members, by developing and using collaborative relationships to facilitate the accomplishment of work goals
Organization and Coordination
• Co-ordinate to keep the extended office team integrated through periodic leadership and all employee all-hands meetings
• Support global corporate citizenship (GCC) program of Boeing.
Job Details
| Date Posted: | 2015-04-14 |
| Job Location: | Dubai, United Arab Emirates |
| Job Role: | Administration |
| Company Industry: | Aviation/Marine Refueling |
Preferred Candidate
| Career Level: | Mid Career |
Apply Now - Jobs in UAE - Jobs in Abu Dhabi, United Arab Emirates - Jobs in Dubai, United Arab Emirates - Administration Jobs in UAE - Search All Jobs
المصدر Jobs in UAE | Bayt.com